One of the most common ways to apply for jobs today, however, is by sending an application letter via email. This is especially the case with smaller employers who don’t have automated application systems. For the bigger employment firms, the automated response emails are sent in mass to the various recipients who have sent over their applications.
What’s the best way to use email to apply for jobs? Follow the application instructions in the job posting, and only send a resume and cover letter by email if the employer requests it.
When you send your resume, it’s important to include a concise cover letter (which can be your email message) when you apply. That will help get your application noticed by the hiring manager. It’s also important to write your correspondence as carefully and accurately as you would a printed letter.
Review tips for what to include in a job application email message, tips for writing a message that will get read, and examples of emails to use as starting points for your own correspondence below.
Here are the things you need to look out for in your next email application:
Subject line: Since hiring managers receive a lot of emails, make it easy for them to filter application emails. Include your name and the job title you are applying for in the message’s subject line. If a job has been assigned a posting number, make sure you mention the number in your subject line. This immediately makes it clear what position you’re applying for and makes it more likely your application will be carefully reviewed.
First paragraph: In the first paragraph of your letter, it’s important to explain why you’re writing. Mention where you saw the job application, the date when it was posted, and how you found the posting (e.g. presented on the company’s website, posted on a job search board, etc.)
Middle paragraphs: This section of the letter is where you can make a pitch for your candidacy. Why would you be a good fit for the job? What can you offer the company? Highlight your most relevant jobs and responsibilities as well as your accomplishments. Make sure not to copy your resume directly.
Final paragraph: Use this space to thank the recipient for reading your email, and mention that your resume is attached. It is also the space to thank recipients for considering your application; state when and how you will follow up as well.
Email signature: You can also include your email signature, which is an easy way to provide contact information to recipients. List your name, phone number, email address, and LinkedIn profile URL.Attach your resume: Don’t forget about your resume. Attach it to the email message in the format requested by the employer. If a specific format isn’t required, send it as a PDF or Word document.